The one idea that makes everything click

Your clients never log in. There are no client passwords to manage. When you add a client, Repchitect creates a private link just for them. They tap it and they're in: their program, their chat with you, their progress. You'll share that link once (by text or email), and that's their whole sign-in.

Everything you do for a client lives on their profile. Open a client and you get a tidy hub of cards (Messages, Schedule, Program, Progress, Check-ins, Details), and you drill into whichever one you need. You never hunt through menus; you go to the client, then to the thing.

1. Open your Repchitect web address. You'll land on the login screen.
2. Enter your Email and Password.
3. Tap Log in →. (The button reads "Logging in…" while it works, then your dashboard opens.)

If you ever see an Account Suspended screen, your access has been paused by the platform administrator. Reach out to them.

This turns Repchitect into a real app icon that launches full-screen and keeps working if your gym's Wi-Fi is spotty.

iPhone (Safari)

1. Open your link in Safari and wait for the dashboard to load.
2. Tap Share (the square with an arrow), then Add to Home Screen.
3. Tap Add. Launch it from the new icon any time.

Android (Chrome)

1. Open your link in Chrome and let it load.
2. Tap the ⋮ menu, then Add to Home screen (or Install app).
3. Confirm, and the icon appears in your app drawer.

The bottom navigation

These five icons are pinned to every screen. Tapping any one also snaps you back out of a client profile or the builder.

At the top, three tiles count your Active clients, those Low on sessions, and those Paused; tap one to show only those clients. Search by name, sort by first name, last name or most recent, and Import sits beside the count.

Each row shows the client's header photo (or their initials), their name, when they last trained and their streak, the sessions left on their package, and a dot when they have written to you.

1. Tap + New Client at the bottom of the roster.
2. Fill in their Full name and their Goal in their own words.
3. Tap their Level and how many Days a week they train (1 to 7).
4. Under Equipment they can use, tick everything they have. The exercise picker can then show only what they can do.
5. Set the Start date and add any Notes for you, such as injuries or their schedule. These are private to you.
6. Tap Create client. They appear on your roster.

This is how a client gets in, with no login and no password. Repchitect makes a unique link for each client; whoever opens it is that client.

1. Open the client → tap the Details card.
2. Under Access, tap Copy portal link.
3. Send it by text or email. That link is their whole sign-in.

From Details you can also Edit client information, or Pause client to freeze their portal while keeping all their data (tap again to resume).

Header & primary action

The header shows the client's photo behind their name, how long they've trained with you, their pronouns if they gave them, and three pills (level, routines, days a week). Header changes the photo; the ⋯ holds Messages, Schedule, Details, Nutrition plan and Habits. Below sits the action you reach for most: + Log PT session.

Open the builder & build

Programs belong to a client, so start from their profile. Open the Program tab and tap + Add routine to open the builder with a fresh routine. Each routine is one day: a name, a Warm-Up, the Main Exercises, and a Cool-Down.

1. Give the routine a Routine Name (e.g. "Push A: Chest & Shoulders").
2. Under Main Exercises, tap + Add Exercise and pick from the library.
3. Set each exercise's sets, reps, rest, target weight, and any coach note.
4. Add another day with + Add Routine, or pull one in with + Add Routine from Template.
5. Reorder exercises by dragging the ⠿ handle.
6. Tap Save at the bottom.

Find and add an exercise

1. In a routine's Main Exercises, tap + Add Exercise.
2. Type in Search by name, muscle, or equipment…. Search matches any of the three.
3. Every exercise shows at first. Tap Alex’s equipment (it carries your client’s name) to see only what they can do with the equipment ticked on their profile. Exercises they can’t do say so on their row.
4. Narrow further by muscle, type or a single piece of equipment, or pick ★ Favorites or Recent from the muscle list.
5. Tap ☆ to favorite a move, or tap its picture to preview its demo.
6. Tap + to add it. It drops into the routine and shows a ✓.

Each exercise row collapses to a summary like "3×10 · 90s rest". Tap it to expand and set:

• Sets, Reps (free text, so ranges like "8–12" are fine), and Rest (e.g. "90s").
• Superset and Weight setup: see Supersets & structure.
• A Coach note the client sees on that exercise.

New library exercises start from your default sets/reps/rest (set in Client preferences). Left blank, they show a "–" placeholder.

Preview a demo while building

1. In the exercise picker, look for the ▶ preview button. It appears only on moves that have a demo.
2. Tap it. A player opens with the clip (it loops, muted) and lists the exercise's Form Cues.
3. If a move has no demo, you'll see "No demo video for this exercise."

For built-in and catalog exercises, the demo is built in. When you add the exercise to a program, its demo comes along and your client can watch it. For your own custom exercises, you choose a demo yourself (next page).

Create one

1. Open the exercise picker and tap + Custom (top right).
2. Enter the Exercise Name (required).
3. Pick a Muscle Group chip and an Equipment chip.
4. Add optional Form Cues, the notes your client sees.
5. Optionally add a Demo Video: 🔎 Use from library or 🎥 Upload your own (uploads are permanent demos, never auto-deleted).
6. Tap Add Custom Exercise.

Supersets

1. Expand an exercise row and tick Superset.
2. Choose a group: GROUP 1 through GROUP 10.
3. Give another exercise the same group. Exercises sharing a group are performed back-to-back.

Weight setup

Save & apply

To save: in Builder → Templates, tap New from a client to copy all of a client's current routines into a template. (Each routine in the builder also has Save as template in its ⋯.)

1. In Builder → Templates, tap the template's ⋯ and choose Apply to a client.
2. Pick the client and confirm.

Add an item

There are two kinds. A workout points at one of your templates, so editing the template changes the item too. A follow-along video is a session you filmed.

1. Tap + New on demand item and pick Workout or Follow-along video.
2. Give it a title and a line for clients, such as “Bodyweight only, 15 to 25 minutes.”
3. For a workout, choose the template. For a video, tap the box and choose the file.
4. Turn on Available to all my clients, then Save.

A video that carries the workout

Attach a template to a follow-along video and your client logs sets while it plays. The video is pinned above the exercise, so moving to the next set never restarts it, and the demo panel is replaced by the exercise name.

The video allowance

Each plan includes storage for follow-along video: 10 hours on Solo, 30 on Studio, 60 on Gym. The meter under the list shows what you have used, and deleting a video gives its time straight back.

Getting around & booking

Swipe the week, or use the ‹ › arrows beside the month; tap the month to jump further. A dot marks a day with something on. Tap a day to see it as a timeline, each session a card, the next one ahead marked.

1. Tap the round + by the title, then + Appointment. The same menu holds Edit availability, Group training and Export.
2. On the dashboard calendar, choose the Client first.
3. Pick a Type. Choosing Home Workout reveals a Routine dropdown.
4. Set the Date (required) and optional Time, Location, Title, and Note.
5. Tap Add appointment. To change one later, tap it to set its status or delete it.

Set or edit a package

1. Open the client's ⋯ menu, choose Details, and find the package block.
2. Tap Set package (or Edit package if one exists).
3. Enter Sessions remaining, then optionally the Total sessions.

How the count changes

• Logging a PT session subtracts 1.
• A scheduled PT appointment auto-subtracts 1 when its time passes.
• Undoing a session adds 1 back; Edit Package sets it outright.

1. On the client's profile, tap + Log PT session. The sheet says how many sessions it uses and how many are left.
2. Set the Date (defaults to today).
3. Optionally add Summary notes (the client sees these).
4. Optionally add Private notes (only you see these).
5. Tap Log session. It's recorded and one session is deducted.

Subscribe (recommended)

1. On the dashboard calendar, tap Export.
2. In the sheet, use the Subscribe option. It hands your calendar app a live webcal:// link.
3. Confirm the subscription in your calendar app. From then on it refreshes on its own.

On a client's Schedule (their ⋯ menu → Schedule), Export downloads just that client's calendar. Each event also has a 📅 Add to calendar icon to export it alone.

Open a conversation & send

Reach a thread three ways: Messages in a profile’s ⋯ menu, Inbox → Messages, or the messages card on Today. The header shows the client's name as a dropdown. Tap it to jump to another client. The ‹ returns you where you came from.

1. Type in the Message… field and tap → (or press Enter).
2. To attach media, tap Upload photo / video or Take photo / video.
3. Photos attach instantly; videos upload with a progress bar. An attachment chip appears. Tap ✕ to remove it.
4. Add any text and send.

Tabs at the top switch between Messages, Reviews, Check-ins and Inquiries, each with its count. The Today cards and profile links open the right tab. On Messages, each row is one client with the last message and the time, and a dot when it is unread; search by name, or show only unread. The round button by the title starts a new message.

1. Tap Inbox, make sure Messages is selected.
2. Tap a row to open its full-screen thread. Opening it marks the messages read and clears the badge.

The Reviews tab lists workouts awaiting your review. That's the next page.

Three ways in, one screen: Inbox → Reviews, To review on a client's Program tab, or a "Completed · …" card inside a message thread. You'll see the routine summary, any client note or exercise substitutions, form-check videos, and Logged Sets with per-set weight, reps, and effort.

1. Type in Send feedback… and tap →. Your note sends and the workout leaves your review list.
2. To reply with a clip or image, use Upload photo / video or Take photo / video.
3. Nothing to add? Tap the Mark Reviewed checkbox to clear it without a note.

Make a board

A board is one cohort. Your 6am group and your beginners can each have their own, and members of one never see the other. Name it something members will recognise, then open it, tap the settings button beside its name, and tap Members to invite people.

1. Tick the clients you want. Each of them is asked, not added.
2. They see the board’s name and nothing else until they tap Join.
3. Once in, they post, reply and react, and see each other as a first name and an initial.

What only you can do

Pin a post or delete anyone’s post from the ⋯ beside it, and share a resource or a workout from the + by the message box. A workout is either one of your On Demand workouts (on your own communities) or a copy of one routine from your templates; members tap it to start, and it never counts as their program. A resource you post to the board becomes readable by every member of that board, whatever its own visibility says, so use it deliberately.

How it looks

In the community’s settings, give it one of twelve icons or upload an image. A square picture works best; a wider one is trimmed to its middle square. Members see the image once they have joined; an invitation shows the icon.

Posting

The board reads like a chat: your posts on the right, everyone else’s on the left, newest at the bottom by the message box. Text up to 2,000 characters; tap + for a photo or a video up to 90 seconds. Replies are flat: they hang under the post in the order they were written, with no threads inside threads. There are five reactions and each person can leave one of each.

Open it from the gear on Today, or More → Settings and info. Your account sits at the top as a card; tap it for Trainer profile. The menu then has two groups. Your business holds Trainer profile, Login, Repchitect Trainer Market Page, Affiliate links, and Plan & billing. App preferences holds Appearance & branding, Client preferences, App icon, Badges, Booking rules, Notifications, Display, and Menu order. Below them sit Guide & support and Log out. These profile fields appear to your clients. Leave any blank to hide it.

1. Open Trainer profile and fill in Your name and Business name. Your business name (or your gym's) is the brand at the top of Today and of your clients' app.
2. Your bio, city, website, contact email, phone, and packages now live on Repchitect Trainer Market Page: the About you and City fields, and the Contact and Packages sections.
3. Tap Save Profile.

The Display section sets Text Size and High Contrast for your dashboard, plus whether times read in 12 or 24 hour across the app. It is separate from your client-facing brand, and it saves instantly.

1. Open Settings → Appearance & branding.
2. Pick one of six looks: Strength Lab, Heritage Club, Energy, Editorial, Performance Clinic or Wellness Studio. Each tile shows it light and dark. A look sets the palette, corners, typefaces and header photo together.
3. Under Make it yours, change any part of it: Name and logo; Main color (twelve swatches, or type your brand color as a hex code); Typeface for greetings, titles and big numbers; Header photo, one of ours or your own landscape photo at least 1600 px wide; and Corners, sharp, soft or rounded.
4. Each page has its own Save. Your clients see the change on their next open.
5. Pick Your view mode for your own dashboard: Auto, Light, or Dark. Auto is the default and follows your phone's light or dark setting.

Set it up

1. Type the Name under the icon.
2. Choose a Background: your main color, black, white, or your own color.
3. Choose a Mark: a monogram of your name's initials, drawn in your look's title typeface, or your logo. Upload a logo instead takes a PNG, JPEG or WebP.
4. Tap Save icon.

The icon is always a solid square rather than transparent, because phones put an icon on a background of their own choosing and a transparent one is a coin toss between black and white. The large preview shows exactly what gets built, and changing the name, background or mark rebuilds it straight away. With no logo at all, the monogram means you still have an icon of your own.

Turn them on

Flip On this device and your phone asks once. Each device is its own subscription, so allowing it on your phone does nothing for your laptop.

Five things you can be told about: a new message, a workout to review, a form or check-in completed, a booking or cancellation, and a new inquiry from your public page.

All day, or once a day

Under How often, As it happens sends each event as it arrives. One a day sends a single morning summary instead, counting messages, forms, bookings and workouts since yesterday.

A notification is a title and one line, never the contents of a message, so nothing private appears on a lock screen.

The plans

• Solo, $49 a month: one trainer.
• Studio, $179 a month: up to five trainers.
• Team, $249 a month: up to ten trainers.
• Gym, $399 a month: up to twenty trainers.

Seats count coaches, never clients. You are never charged more for coaching more people, and every plan starts with a 14-day free trial. A card is taken at signup and first charged when the trial ends, so you can cancel before then. From Studio up, a single extra trainer seat is $25 a month if you need one more coach without moving up a plan.

Payments run through Stripe, and Manage billing opens their portal to change a card or cancel. We never see or store your card.

If a payment fails

You get a banner and a week of grace. During it everything still works. After it, the one thing that stops is adding new clients.

Client preferences

• Default Sets / Reps / Rest: pre-fills every new library exercise. Blank shows a "–" placeholder.
• Weight Unit: lbs or kg. Measurement Unit: inches or centimeters.
• Effort Scale Labels: rename the four levels (defaults Easy / Moderate / Hard / Max).
• New-Client Check-Ins: turn check-ins on automatically for every new client.

Tap Save preferences when done.

Affiliate links

1. Under Affiliate Links, fill a row's Brand, Offer, and URL.
2. Tap + Add Affiliate Link for more, or ✕ to remove a row.
3. Tap Save Affiliate Links. (Empty rows are dropped.)

Three tiles sit at the top, and each is also a filter: tap one to show only those clients, tap it again to show everyone.

Set up check-ins

1. Open the client's Check-ins tab and tap Settings ›.
2. Turn on Check-ins enabled and choose Every N days (default 7) or On a weekday.
3. Tap Edit questions to change what the check-in asks. It is one form for all your clients.
4. Tap Save check-in settings. The summary above updates at once.

Their latest check-in shows on the profile with each topic's rating and any comment. To enable check-ins for every new client, use the toggle in Client preferences.

Write a form

1. Name it, and write the line clients read under the title.
2. Tap + Add a question, type the question, then choose its type.
3. Reorder with Up and Down, then Save.

Five types: Short answer, Scale, 1 to 5, Pick one, Pick any and Yes or no. A scale lets you word both ends, and the two pick types take a comma-separated list of options.

Send one

It arrives as a card on their Today screen. They answer one question per screen, and the answers come back as a summary line in your thread with them.

Your check-in is a form

The weekly check-in is created for you the first time you open this screen, and it works like any other form except that it repeats on a cadence instead of being sent. Set how often in Ask every, and edit its questions here or from a client’s Check-ins tab. It cannot be sent as a one-off, because that would start a second series alongside the recurring one.

Add a resource

Three kinds. A Link opens a page in the browser. A File is a PDF or document up to 25 MB. An Article you write here, with headings, bold, lists and links.

1. Pick the kind, give it a title, then add the address, the file or the words.
2. Leave Visible to all my clients on, or turn it off and tick the ones you mean.
3. Save. It appears under More on their side, and anything they star sorts to the top.

Your own categories

The headings are yours to write. Tap Categories, type a name, and it becomes a section on your list and on your clients’. Rename one in place, reorder them with the arrows, and pick the category on each resource when you save it.

Clients see your sections in the order you put them in, so the first heading is the one they read first. Anything with no category sits at the end.

Publishing an article

An article can also live on your public page, at your page’s address followed by the article’s name. Anyone with the link can read it, which makes it something to share rather than something private.

Offer something

Resources, forms and automations each carry an Offer to my gym switch on your own rows. Turning it on lets your gym’s admin see that one item. It does not hand it over and it does not publish it to anybody’s clients.

1. Turn the switch on. Your admin sees it under Offered by your coaches, in the gym's Library.
2. If they add it, the gym gets a copy. Yours is untouched and still yours to edit or delete.
3. Turn the switch off any time. That withdraws the offer; a copy the gym already took stays theirs.

What the gym shares back

Under From your gym you will see the gym’s own resources and forms. Gym resources reach every client in the gym, yours included, with nothing for you to do. Gym forms you can send to your clients exactly like your own; only the admin can change the questions.

Build a rule

The page opens on three counts: rules Running, rules Paused, and rules From your gym, which you can read and not change. Your own rules follow, each with its switch. Tap a rule to edit it; the top of the editor says how many times it has sent and when it last did.

1. Name it, then choose a trigger under When.
2. Choose a Wait: now, one day, three days or seven.
3. Choose the action under Then, and write the message if that is the action.
4. Decide Once per client, read the Reads as line, and save.

Twelve triggers: a client is added; a client opens their link for the first time; days with nothing logged; a check-in is due and not done; a form is completed; a session is booked; a session is tomorrow; the program is updated; a workout is logged; a personal record is set; a badge is earned; sessions are running low.

Four actions: send a message, send a form, point them at On demand, or email yourself.

In a message, {first_name} becomes their first name. Nothing else is filled in, so anything else in braces arrives exactly as you typed it.

The three starters

With no rules of your own, the list offers Add the three starters: a welcome, a check-in reminder, and a nudge after five quiet days. The third arrives switched off, because it is the one that can nag.

Progress & history

• Totals: Workouts, Day Streak, Total Volume, Total Load.
• Measurement history: dated entries with body weight and sites, plus "changes over time" deltas.
• Personal records: grouped by exercise, each with the weight and date.

Switch to History for the full activity timeline: every workout, message, PT session, check-in, measurement, and exercise swap, newest first and expandable. You can delete a workout or session from here (with a confirm).

Three tiles up top: Seats, Clients, and Trained in 14 days. The console shows your coaches and counts only, never individual clients' health data.

Manage your trainers

1. Open Add a coach, enter a name and email (one seat each) and tap Send invite, or paste "name, email" lines under Add several and tap Add all.
2. Have each coach sign in once with that email. Their login links automatically.
3. Tap any coach's row: Pause stops them signing in (data kept) and Unpause restores it. You can't pause yourself.

Your gym's look overrides each trainer's individual brand, so every client sees one consistent identity even if their coach changes.

1. Open Branding in the console. It is the same page as your own Appearance & branding.
2. Pick the gym's look, then its name and logo, main color, typeface, header photo and corners. Each page has its own Save.
3. Turn on Let coaches use their own branding if your gym licenses seats to independent coaches; each coach's clients then see their coach's look.

Reassign a client to another coach

1. In Coaches, tap the coach's row, then Reassign a client.
2. Pick the destination coach (an active trainer in your gym).
3. Every client starts ticked; untick any to leave them, then tap Move N clients and confirm. Clients keep their portal and full history. Only the coach changes.

1. On Clients, tap Import and choose your CSV. A Trainerize or TrueCoach export works as it comes; any spreadsheet saved as CSV works too, one client per row with a name column.
2. Check the list. Anyone already on your roster arrives unticked, so importing the same file twice does not make duplicates.
3. Tap Import. Email, phone, birthday, height and weight go into each client's private notes, which only you can see.
4. Copy each person's link and send it to them. Nobody is emailed automatically, and the link is their sign-in, so send it only to them.

When the import finishes you get every new client's link in one place, with Copy all links if you would rather paste them into your own notes first.

In-app help

• Open the guide: Settings → Guide and support → Trainer guide.
• Report an issue: Settings → Guide and support → Report an issue sends a bug or feedback note, with an optional screenshot or screen recording.

Common questions

A client's link doesn't work. If you recently regenerated it, the old one stopped working; resend the new one from Details → Access.

A new appointment isn't in my calendar. Subscribed calendars refresh on their own schedule; set it to every 15 min or re-add the subscription. Make sure you Subscribed, not Downloaded.

A client lost a session. Only a passed PT session or group class deducts one. If the count is wrong, correct it with Edit package in their Details.

A setting didn't stick. Each Settings section saves separately; tap that section's own Save button.