The one idea that makes everything click

Your clients never log in. There are no client passwords to manage. When you add a client, Repchitect creates a private link just for them. They tap it and they're in — their program, their chat with you, their progress. You'll share that link once (by text or email), and that's their whole sign-in.

Everything you do for a client lives on their profile. Open a client and you get a tidy hub of cards — Messages, Schedule, Program, Progress, Check-ins, Details — and you drill into whichever one you need. You never hunt through menus; you go to the client, then to the thing.

1. Open your Repchitect web address. You'll land on the login screen.
2. Enter your Email and Password.
3. Tap Log In →. (The button reads "Logging in…" while it works, then your dashboard opens.)

If you ever see an Account Suspended screen, your access has been paused by the platform administrator — reach out to them.

This turns Repchitect into a real app icon that launches full-screen and keeps working if your gym's Wi-Fi is spotty.

iPhone (Safari)

1. Open your link in Safari and wait for the dashboard to load.
2. Tap Share (the square with an arrow), then Add to Home Screen.
3. Tap Add. Launch it from the new icon any time.

Android (Chrome)

1. Open your link in Chrome and let it load.
2. Tap the ⋮ menu, then Add to Home screen (or Install app).
3. Confirm — the icon appears in your app drawer.

The bottom navigation

These five icons are pinned to every screen. Tapping any one also snaps you back out of a client profile or the builder.

Each row shows a colored avatar, the client's name, their goal and tenure, when they were last active, and a status badge — Active, New, Attn Needed, or Inactive — plus a streak pill. Watch for two inline flags: NEW CLIENT ALERTS (something needs attention) and NEW MESSAGE (they wrote to you).

1. Tap + New Client at the bottom of the roster.
2. Under Client Details, fill in Full Name, Goal (Hypertrophy, Fat Loss, Strength, Athletic Performance, or General Fitness), and Equipment (Full Gym, Home Gym, Bodyweight, or Mixed).
3. Set the Start Date, Days/Wk (1–7), and Level.
4. Add any Trainer Notes — focus areas, injuries. These are private to you.
5. Tap Create Client. They appear on your roster.

This is how a client gets in — no login, no password. Repchitect makes a unique link for each client; whoever opens it is that client.

1. Open the client → tap the Details card.
2. Under Access, tap Copy portal link.
3. Send it by text or email. That link is their whole sign-in.

From Details you can also Edit client information, or Pause client to freeze their portal while keeping all their data (tap again to resume).

Header & primary action

The header shows the client's avatar, name, goal · level, and how long they've trained with you. Below sits the action you reach for most — + Log PT Session.

Open the builder & build

Programs belong to a client, so start from their profile. Tap Program & Reviews, stay on Program, and tap + Add Routine to open the builder with a fresh routine. Each routine is one day — a name, a Warm-Up, the Main Exercises, and a Cool-Down.

1. Give the routine a Routine Name (e.g. "Push A — Chest & Shoulders").
2. Under Main Exercises, tap + Add Exercise and pick from the library.
3. Set each exercise's sets, reps, rest, target weight, and any coach note.
4. Add another day with + Add Routine, or pull one in with + Add Routine from Template.
5. Reorder exercises by dragging the ⠿ handle.
6. Tap Save at the bottom.

Find and add an exercise

1. In a routine's Main Exercises, tap + Add Exercise.
2. Type in Search by name, muscle, or equipment… — search matches any of the three.
3. Narrow with the filter chips: All, ★ Favorites, Recent, then one per muscle group.
4. Tap ☆ to favorite a move, or ▶ to preview its demo.
5. Tap + to add it — it drops into the routine and shows a ✓.

Each exercise row collapses to a summary like "3×10 · 90s rest". Tap it to expand and set:

• Sets, Reps (free text — ranges like "8–12" are fine), and Rest (e.g. "90s").
• Superset and Weight Setup — see Supersets & structure.
• A Coach note the client sees on that exercise.

New library exercises start from your default sets/reps/rest (set in Client preferences). Left blank, they show a "–" placeholder.

Preview a demo while building

1. In the exercise picker, look for the ▶ preview button — it appears only on moves that have a demo.
2. Tap it. A player opens with the clip (it loops, muted) and lists the exercise's Form Cues.
3. If a move has no demo, you'll see "No demo video for this exercise."

For built-in and catalog exercises, the demo is built in — when you add the exercise to a program, its demo comes along and your client can watch it. For your own custom exercises, you choose a demo yourself (next page).

Create one

1. Open the exercise picker and tap the + Custom Exercise pill (top-right).
2. Enter the Exercise Name (required).
3. Pick a Muscle Group chip and an Equipment chip.
4. Add optional Form Cues — the notes your client sees.
5. Optionally add a Demo Video: 🔎 Use from library or 🎥 Upload your own (uploads are permanent demos, never auto-deleted).
6. Tap Add Custom Exercise.

Supersets

1. Expand an exercise row and tick Superset.
2. Choose a group — GROUP 1 through GROUP 10.
3. Give another exercise the same group. Exercises sharing a group are performed back-to-back.

Weight setup

Save & apply

To save: in the client's Program card, tap Save as template and name it — it captures all their current routines. (Each routine card in the builder also has its own Save as Template.)

1. In the Program card, tap Apply a template.
2. The picker lists each template with its counts. Tap Apply and confirm.

Add an item

There are two kinds. A workout points at one of your templates, so editing the template changes the item too. A follow-along video is a session you filmed.

1. Tap + New on demand item and pick Workout or Follow-along video.
2. Give it a title and a line for clients, such as “Bodyweight only, 15 to 25 minutes.”
3. For a workout, choose the template. For a video, tap the box and choose the file.
4. Turn on Available to all my clients, then Save.

A video that carries the workout

Attach a template to a follow-along video and your client logs sets while it plays. The video is pinned above the exercise, so moving to the next set never restarts it, and the demo panel is replaced by the exercise name.

The video allowance

Each plan includes storage for follow-along video: 10 hours on Solo, 30 on Studio, 60 on Gym. The meter under the list shows what you have used, and deleting a video gives its time straight back.

Getting around & booking

Use the Week / Month toggle and the ‹ › arrows to move. Tap a day to see its items. The legend shows four colors: Home workout, PT session, Appointment, Rest day.

1. Tap + Add appointment (top) or + Book a session on this day in a day's detail.
2. On the dashboard calendar, choose the Client first.
3. Pick a Type. Choosing Home Workout reveals a Routine dropdown.
4. Set the Date (required) and optional Time, Location, Title, and Note.
5. Tap Add appointment. To change one later, tap it (Edit ›) to set its status or delete it.

Set or edit a package

1. Open the client's Details door and find the package block.
2. Tap Set Package (or Edit Package if one exists).
3. Enter Sessions remaining, then optionally the Total sessions.

How the count changes

• Logging a PT session subtracts 1.
• A scheduled PT appointment auto-subtracts 1 when its time passes.
• Undoing a session adds 1 back; Edit Package sets it outright.

1. On the client's profile, tap + Log PT Session. The sub-text confirms the deduction.
2. Set the Session Date (defaults to today).
3. Optionally add a Public Summary — the client sees this.
4. Optionally add Private Notes — only you see these.
5. Tap Log Session. It's recorded and one session is deducted.

Subscribe (recommended)

1. On the dashboard calendar, tap Export.
2. In the sheet, use the Subscribe option — it hands your calendar app a live webcal:// link.
3. Confirm the subscription in your calendar app. From then on it refreshes on its own.

On a client's Schedule door, Export downloads just that client's calendar. Each event also has a 📅 Add to calendar icon to export it alone.

Open a conversation & send

Reach a thread three ways: the Messages door on a profile, Inbox → Messages, or the messages card on Today. The header shows the client's name as a dropdown — tap it to jump to another client. The ‹ returns you where you came from.

1. Type in the Message… field and tap → (or press Enter).
2. To attach media, tap Upload photo / video or Take photo / video.
3. Photos attach instantly; videos upload with a progress bar. An attachment chip appears — tap ✕ to remove it.
4. Add any text and send.

A segmented control at the top switches between Messages and Reviews. The Today cards and profile links deep-link straight to the right tab. On Messages, each row is one client — unread first — with a preview and unread count.

1. Tap Inbox, make sure Messages is selected.
2. Tap a row to open its full-screen thread. Opening it marks the messages read and clears the badge.

The Reviews tab lists workouts awaiting your review — that's the next page.

Three doors, one screen: Inbox → Reviews, a client's Program & Reviews → Reviews list, or a "Completed · …" card inside a message thread. You'll see the routine summary, any client note or exercise substitutions, form-check videos, and Logged Sets with per-set weight, reps, and effort.

1. Type in Send feedback… and tap → — your note sends and the workout leaves your review list.
2. To reply with a clip or image, use Upload photo / video or Take photo / video.
3. Nothing to add? Tap the Mark Reviewed checkbox to clear it without a note.

Make a board

A board is one cohort. Your 6am group and your beginners can each have their own, and members of one never see the other. Name it something members will recognise, then open it and tap Members to invite people.

1. Tick the clients you want. Each of them is asked, not added.
2. They see the board’s name and nothing else until they tap Join.
3. Once in, they post, reply and react, and see each other as a first name and an initial.

What only you can do

Pin a post to the top, delete anyone’s post, and attach a resource. A resource you post to the board becomes readable by every member of that board, whatever its own visibility says, so use it deliberately.

Posting

Text up to 2,000 characters, photos, and video up to 90 seconds. Replies are flat: they hang under the post in the order they were written, with no threads inside threads. There are five reactions and each person can leave one of each.

Settings holds, top to bottom: Your Trainer Profile, Affiliate Links, Appearance & Branding, Client Preferences, Display, Help, and Support. These profile fields appear to your clients — leave any blank to hide it.

1. Fill in Your Name, Business Name, and City — the header uses Business Name with "name · city" beneath.
2. Add your Website, Contact Email, Phone, a Short Bio, and your Package Pricing.
3. Tap Save Profile.

The Display section sets Text Size and High Contrast for your dashboard — separate from your client-facing brand, and it saves instantly.

1. Open Settings → Appearance & Branding.
2. Tap a Color Combination — the app previews it instantly. There are 11: Cobalt, Forest, Ember, Graphite, Violet, Teal, Gold, Ruby, Copper, Volt, Rose.
3. Tap a Typeface — each chip is written in its own face: Modernist, Headliner, Storyteller, Circuit, Chalkboard, Sunrise, Varsity, Ironclad, Arcade, Journal, Atrium, and Sculpt — twelve looks, from collegiate block to pixel to boutique serif.
4. Use the Preview card's ☾/☀ toggle to check both light and dark.
5. Pick Your View Mode (your own dashboard's light or dark).
6. Tap Save Appearance. Your clients now see this brand.

Set it up

1. Tap Choose a logo and pick a PNG, JPEG or WebP.
2. Set the Background colour behind it.
3. Type the Name under the icon, then Save.

Your logo is drawn onto a solid square rather than left transparent, because phones put an icon on a background of their own choosing and a transparent one is a coin toss between black and white. The preview shows exactly what gets built, and changing the colour rebuilds it straight away.

Turn them on

Flip On this device and your phone asks once. Each device is its own subscription, so allowing it on your phone does nothing for your laptop.

Five things you can be told about: a new message, a workout to review, a form or check-in completed, a booking or cancellation, and a new inquiry from your public page.

All day, or once a day

Under How often, As it happens sends each event as it arrives. One a day sends a single morning summary instead, counting messages, forms, bookings and workouts since yesterday.

A notification is a title and one line, never the contents of a message, so nothing private appears on a lock screen.

The plans

• Solo, $49 a month — one trainer.
• Studio, $179 a month — up to five trainers.
• Gym, $349 a month — up to fifteen trainers.

Seats count coaches, never clients. You are never charged more for coaching more people, and the trial is 7 days with no card asked for.

Payments run through Stripe, and Manage billing opens their portal to change a card or cancel. We never see or store your card.

If a payment fails

You get a banner and a week of grace. During it everything still works. After it, the one thing that stops is adding new clients.

Client preferences

• Default Sets / Reps / Rest — pre-fills every new library exercise. Blank shows a "–" placeholder.
• Weight Unit — lbs or kg. Measurement Unit — inches or centimeters.
• Effort Scale Labels — rename the four levels (defaults Easy / Moderate / Hard / Max).
• New-Client Check-Ins — turn check-ins on automatically for every new client.

Tap Save Preferences when done.

Affiliate links

1. Under Affiliate Links, fill a row's Brand, Offer, and URL.
2. Tap + Add Affiliate Link for more, or ✕ to remove a row.
3. Tap Save Affiliate Links. (Empty rows are dropped.)

Roster shows four numbers — Total, Active, New, Paused — over a composition doughnut. PT Packages gives three expandable boxes; tap one to reveal the client names, and tap a name to jump to their profile:

Set up check-ins

1. Open the client's Check-ins & Nutrition door → Check-ins.
2. Tick Check-ins enabled and set the cadence — Every N days (default 7).
3. Tap Edit Topics to choose from Sleep, Energy, Stress, Soreness, Nutrition — or + Add Custom Topic.
4. Tap Save Check-in Settings.

Their latest check-in shows on the profile with each topic's rating and any comment. To enable check-ins for every new client, use the toggle in Client preferences.

Write a form

1. Name it, and write the line clients read under the title.
2. Tap + Add a question, type the question, then choose its type.
3. Reorder with Up and Down, then Save.

Five types: Short answer, Scale, 1 to 5, Pick one, Pick any and Yes or no. A scale lets you word both ends, and the two pick types take a comma-separated list of options.

Send one

It arrives as a card on their Today screen. They answer one question per screen, and the answers come back as a summary line in your thread with them.

Your check-in is a form

The weekly check-in is created for you the first time you open this screen, and it works like any other form except that it repeats on a cadence instead of being sent. Set how often in Ask every, and edit its questions here or from a client’s Check-ins tab. It cannot be sent as a one-off, because that would start a second series alongside the recurring one.

Add a resource

Three kinds. A Link opens a page in the browser. A File is a PDF or document up to 25 MB. An Article you write here, with headings, bold, lists and links.

1. Pick the kind, give it a title, then add the address, the file or the words.
2. Leave Visible to all my clients on, or turn it off and tick the ones you mean.
3. Save. It appears under More on their side, and anything they star sorts to the top.

Your own categories

The headings are yours to write. Tap Categories, type a name, and it becomes a section on your list and on your clients’. Rename one in place, reorder them with the arrows, and pick the category on each resource when you save it.

Clients see your sections in the order you put them in, so the first heading is the one they read first. Anything with no category sits at the end.

Publishing an article

An article can also live on your public page, at your page’s address followed by the article’s name. Anyone with the link can read it, which makes it something to share rather than something private.

Offer something

Resources, forms and automations each carry an Offer to my gym switch on your own rows. Turning it on lets your gym’s admin see that one item. It does not hand it over and it does not publish it to anybody’s clients.

1. Turn the switch on. Your admin sees it under Shared by your coaches.
2. If they add it, the gym gets a copy. Yours is untouched and still yours to edit or delete.
3. Turn the switch off any time. That withdraws the offer; a copy the gym already took stays theirs.

What the gym shares back

Under From your gym you will see the gym’s own resources and forms. Gym resources reach every client in the gym, yours included, with nothing for you to do. Gym forms you can send to your clients exactly like your own; only the admin can change the questions.

Build a rule

1. Name it, then choose a trigger under When.
2. Choose a Wait: now, one day, three days or seven.
3. Choose the action under Then, and write the message if that is the action.
4. Decide Once per client, read the Reads as line, and save.

Eight triggers: a client is added; a client opens their link for the first time; days with nothing logged; a check-in is due and not done; a form is completed; a session is booked; a session is tomorrow; the program is updated.

Four actions: send a message, send a form, point them at On demand, or email yourself.

In a message, {first_name} becomes their first name. Nothing else is filled in, so anything else in braces arrives exactly as you typed it.

The three starters

With no rules of your own, the list offers Add the three starters: a welcome, a check-in reminder, and a nudge after five quiet days. The third arrives switched off, because it is the one that can nag.

Progress & history

• Totals — Workouts, Day Streak, Total Volume, Total Load.
• Measurement history — dated entries with body weight and sites, plus "changes over time" deltas.
• Personal records — grouped by exercise, each with the weight and date.

Switch to History for the full activity timeline — every workout, message, PT session, check-in, measurement, and exercise swap, newest first and expandable. You can delete a workout or session from here (with a confirm).

Four tiles up top: Trainer Seats, Clients, Active, and Trained 14d. The console shows roster and counts only — never individual clients' health data.

Manage your trainers

1. Under Add a Trainer, add a coach by name + email (one seat each), or paste "Name, email" lines under Bulk add and tap Add all.
2. Have each coach sign in once with that email — their login links automatically.
3. On any coach's row, Freeze pauses access (data kept) and Unfreeze restores it. You can't freeze yourself.

Your gym's look overrides each trainer's individual brand, so every client sees one consistent identity even if their coach changes.

1. Scroll to Gym Branding.
2. Set the gym / studio name, upload a logo, pick a brand accent (swatch or custom color), and a typeface.
3. Check both preview modes in the live phone preview, then tap Save Branding.

Reassign a client to another coach

1. On a trainer's roster row, tap Reassign.
2. Pick the destination coach (an active trainer in your gym).
3. Keep Select all or choose individual clients, then Move clients and confirm. Clients keep their portal and full history — only the coach changes.

In-app help

• Open the User Guide — Settings → Help opens a quick reference.
• Report an Issue — Settings → Support sends a bug or feedback note, with an optional screenshot or screen recording.

Common questions

A client's link doesn't work — if you recently regenerated it, the old one stopped working; resend the new one from Details → // Access.

A new appointment isn't in my calendar — subscribed calendars refresh on their own schedule; set it to every 15 min or re-add the subscription. Make sure you Subscribed, not Downloaded.

A client lost a session — passed appointments auto-deduct (any type). Avoid past non-PT appointments for packaged clients; use undo in their history to credit one back.

A setting didn't stick — each Settings section saves separately; tap that section's own Save button.